In addition, businesses that are likely to increase their accounting software user account in time should consider ZarMoney’s Small Business and Enterprise plans. ZarMoney is a customizable software built for businesses that need flexibility and precision. At its core, it offers dynamic invoicing capabilities allowing businesses to generate bespoke online invoices tailored to their specific requirements. This adaptability extends to bank connections, integrating with over 9,600 financial institutions across the U.S. and Canada. This ensures that businesses have a singular view of their finances, with the ability to review, edit and reconcile records efficiently. “At its core, NetSuite offers accounting functionality that is extremely robust and powerful.

Buying Guide: The Best Accounting Software for Small Businesses in 2025

Offer health, dental, vision and more to recruit & retain employees. For more updates from the Taxpayer Advocate Service, visit the news and information center to read the latest tax tips, blogs, alerts and more. Visit the Taxpayer Advocate Service’s Get Help center for a list of tax topics to assist you with resolving many tax related issues. Alfresco is worth your consideration if you’re looking for a flexible and scalable solution that can adapt to the needs and preferences of organizations of all sizes.

Can I choose to Discard Records Before Time?

• For example, do you need invoicing and billing support, or do you also need tax compliance and robust reporting?
• Within records management, systems exist to determine what happens to each record and when.
• A simple-to-use software program like Quicken (Intuit) or MS Money (Microsoft) eliminates the need for a handwritten set of books.
• This applies to all businesses, whether they have a couple dozen employees or just a few.
• The time limit for filing a state tax return varies from state to state, so work with a tax professional to get tax forms and determine the time limit in your state.
• The length of time you should keep a document depends on the action, expense, or event the document records.
• Remember, if you have more than one copy of something, keeping each copy in a different place is essential.

Hyland helps organizations in every industry seamlessly integrate their content, data, and processes to provide the right information to the right people, where and when needed. You can also create new documents using ClickUp Docs that can be shared and accessed by other members in your workspace. With ClickUp, you can set tasks like reviewing, checking, or updating documents during and after creation so nothing slips through the cracks. If you’ve accurately kept track of and reported your employees’ salaries and wages, you can claim them with the Employee Retention Credit. With this record keeping for small business credit, you can get up to $26,000 back per employee during COVID-19. Alternatively, you can pay an accountant, bookkeeper, or outsourced accounting company to manage your accounts and ledger for you.

Veeva best features:

• Good records are able to provide leaders and business stakeholders detailed insights regarding the performance of their employees, tools and systems, and processes in place.
• Accounting software helps small business owners track their financial accounts, income and expenses, prepare for tax season and keep tabs on financials easily.
• Business transactions are ordinarily summarized in books called journals and ledgers.
• Regulations pertaining to labour, taxes, and industry-specific matters are specific rules that small firms have to follow.
• Explore the essential strategies for managing retail projects efficiently, utilize the right tools, and apply the best practices to drive success.
• Once pressed, a drop-down menu offers common action items, such as adding an invoice or a bill.

Document management is part of records management since many documents are records. Document management concerns more of the day-to-day activities involving physical or digital files, like capturing, storing, modifying, or sharing them. The general rule for retaining financial documents is three years, depending on the action, expense, and event recorded in the document.

DocSavy’s best features:

• This will ensure that you have all the information you need in case of an audit.
• You’ve created your set of financial accounts and picked a bookkeeping system—now it’s time to record what’s actually happening with your money.
• You may have to keep separate journals for transactions that occur frequently.
• You can choose a basic system and add à la carte options such as project management or CRM, or you can choose an all-in-one system that includes everything you need.
• Understanding tax deductions and maintaining accurate tax records are crucial for small business owners.
• Here’s what you need to know about making the switch and finding the right electronic record-keeping software tool.

The flexibility afforded by its general ledger and ability to handle complex revenue recognition scenarios has served clients well across many different industries. The software even allows a breakdown of tracked time based on billable and non-billable activities within each project or job. From there, you can track job progress based on its income, expenses and profit margin, then easily turn timesheets into invoices. Time billing reports further allow you to view time billing for activities, customers, employees, jobs, rate levels and productivity. You can create a quote and then convert it into an invoice when the customer is ready to buy.

Organizing Employment Tax Records

Running a business is never easy, but keeping track of business finance can sometimes be the hardest part. However, depending on how many other documents you need to maintain, you can take a call to keep these records for a longer time. Records and receipts related to business taxes should ideally be kept for three years. However, some documents need to be kept on file for a longer period of time. Orders, bills, payment histories, project schedules, finished deliverables, letters, and meeting minutes ought to all be kept in a customer relationship management (CRM) system.

Tax Obligations for Small Businesses

I was told the sales representative was not allowed to discuss pricing. NetSuite’s representative said that pricing depends on the modules and users a company needs. This tool allowed me to start a timer and allocate the time to a client or project and even specify the tasks worked Bookkeeping for Etsy Sellers on during the logged time.

When it comes to recordkeeping for small businesses, it takes a lot of work to play catch-up. Memory can be unreliable, and you may lose track of necessary paperwork. And if you find yourself in a situation where your business is audited, a lack of recordkeeping could come at a cost. Now is a great time to get back on track with what are retained earnings recordkeeping, evaluate or update any systems you have in place, and educate or remind your staff about their obligations. Learn more about how Paychex can help you manage your business finances with our small business solutions.

• Electronic record-keeping helps businesses reduce clutter, navigate employee files and tax paperwork more easily, and ensure that any necessary information is easily retrievable.
• You can integrate your accounting data with numerous related apps and functions, like CRM, customer service, and email.
• Most financial institutions, including credit card companies and banks, send customers electronic statements, so keeping paper versions on hand may be unnecessary.
• It is one of the simplest ways of maintaining business transaction records.
• AccountEdge has a 4.3-star rating on Capterra with 93 user reviews and a 3.7-star rating on G2 with 23 reviews.
• Records management is also a way to tell an organization’s history, but that job often falls under the expertise of an archivist, rather than under that of a records manager.
• To maintain accurate records, consider using an employee scheduling tool that can help automate the process and reduce errors.

Digital documentation is accepted by the IRS as long as it demonstrates your finances in detail. Documents that are copies of the original and can be printed to create a legitimate document can be submitted digitally. If you don’t have a receipt, you can provide the expended amount, details about when and where it was spent, and the purpose of the expense. Manage your business with a virtual U.S. address, and registered agent.